Oak Hills Soccer Club

Bylaws

Approved: November 2019

 

Part I - General

1. Name

1.1. The name of this non-profit organization will be "Oak Hills Soccer Club", hereinafter referred to as OHSC. OHSC shall and will be affiliated with the Tualatin Hills Parks and Recreation District (THPRD), the Tualatin Hills Junior Soccer League (THJSL) and the Oregon Youth Soccer Association (OYSA).

1.2. The Club will register with the Oregon Secretary of State and the Oregon Department of Justice as a Public Benefit nonprofit corporation.

1.3 The Club shall engage in lawful activity, none of which is for profit. The Club will apply to the Internal Revenue Service for recognition as a tax-exempt charitable organization under§501(c)(3) of the Internal Revenue Code. After receiving that designation, the Board and Officers of the corporation will take all steps necessary to maintain its exempt status under the Internal Revenue Code of the United States.

1.4. OHSC serves the general geographical area of Oak Hills,  Bethany and surrounding areas in Beaverton School District, but membership is not limited to within those boundaries.

2. Purpose

2.1. The purpose of OHSC shall be to teach, govern, and promote the game of soccer at the youth level within the community;

2.2. To develop good sportsmanship, courtesy, and respect for opponents, officials, self and sport.

2.3. OHSC will not discriminate against any individual on the basis of race, color, religion, age, sex, national origin, disability or sexual orientation.

3. Memberships in Other Organizations

3.1. OHSC shall be a member of, and comply with the Bylaws and Policies of OYSA. OHSC shall also be an affiliate of United States Youth Soccer (USYS), and the United States Soccer Federation (USSF).

3.2. OHSC shall maintain its bylaws and policies in compliance with the bylaws and policies of OYSA, USYS, and the USSF.

3.3 To the extent permissible under applicable law, the USSF articles of incorporation, bylaws, its binding rules and policies, including interplay, take precedence over and supersede the governing documents and decisions of OHSC and members of OHSC, and OHSC shall abide by the USSF articles of incorporation, its bylaws, and its approved binding rules and policies.

3.4 To the extent permitted by governing law, OHSC will respect and enforce the statutes, regulations, directives, and decisions of FIFA and CONCACAF.

4. Authority

4.1. The governing authority of OHSC shall be vested in an elected body known as the Board of Directors (Board), which shall manage all Club affairs.

5. Laws of the Game

5.1. FIFA Laws of the Game as modified for youth and small-sided games shall apply and be administered by OHSC and league rules.

6. Fiscal and Seasonal Soccer Year

6.1. OHSC's financial year shall be from January 1 - December 31

6.2. The seasonal soccer year shall extend from September 1st through August 31st of the subsequent calendar year. Birthdates for teams will also follow these guidlines except where grade is a factor. Grade level may supersede birthdate.

7. Colors

7.1. The colors of OHSC shall be Purple and White.

    8. Rules of Order

8.1. The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall guide the Club in all cases to which they are applicable and in which they are consistent with the Bylaws and any special rules of order the Club may adopt.

       9.Dissolution of Club

9.1. Should OHSC be dissolved, all monetary and physical assets remaining after payment of all financial obligations shall be turned over to Tualatin Hills Junior Soccer League (THJSL), or to another IRS tax-exempt charitable organization for programs promoting youth soccer in the Beaverton community.

9.2. Should OHSC merge with another, all assets shall be transferred to the surviving entity by the end of the enacted fiscal year.

 

Part II - Membership

1. Equal Opportunity

1.1. OHSC will comply with all applicable state and federal laws governing non-discrimination and will be open to participation by any individual, without discrimination on the basis of race, color, religion, national origin, citizenship, disability, age, sex, sexual orientation, gender identity, or veteran status.

1.2 The Club does not tolerate any form of physical or sexual abuse.  OHSC does not tolerate any form of physical or sexual abuse. US Congress has passed a new law regardign sexual abuse of youth athletes that will apply to every oragnization, including OHSC, that has anything to do with youth athletes. The statute makes everyone a mandatory reporter of abuse.

2. Participation

2.1. Participation is available to any youth player between the age of 5-14, and to coaches, trainers, managers, administrators and volunteers who are not serving a suspension from participation by OYSA or any organization of which it is a member, any of its member clubs, or by any amateur soccer organization in its territory.

2.2. Youth participants: Participants are registered players under the age of 15. They shall submit an application to the Registrar in the format prescribed by OHSC. A fee established by, and payable to, OHSC shall accompany all applications, with the exception of players on scholarships who must still submit an application. Acceptance by OHSC shall constitute approval of the application provided space is available on a team for the player.

2.3. Adult Participants: Registered adults who are officers, directors, employees, coaches, trainers, managers, and other elected or appointed administrators who work on behalf of the Club. Acceptance of Adult Participants by the Club shall be subject to approval of the application and verification by OYSA that the person's risk status is "Approved". The Club may not accept an individual who is restricted or suspended from participation by any sports organization.

2.4. Every player, coach, assistant coach, team manager, programs administrator, club officer, board member, club employee, and volunteer who acts as an official representative of the Club must be registered with the Club and OYSA, and the appropriate fees paid.

2.5 OHSC will recognize, and enforce, the disciplinary actions of USSF and other organizational members of the Federation that have been included in a Disciplinary Action Report. The Federation requires that every member or affiliate of the Federation must recognize and enforce disciplinary actions of other members of the Federation. If a coach or player has been suspended from participation in the Federation and the information about the suspension has been properly published, then everyone affiliated with the Federation is required to apply that suspension to participation in their own programs.

2.6 Both Youth Participants and Adult Participants shall be subject to OYSA's bylaws and policies as well as the Club's bylaws and policies.  All members will also be subject to all policies set forth in - U.S. SOCCER ATHLETE AND PARTICIPANT SAFETY
POLICY - STANDARDS FOR ORGANIZATION MEMBERS.

2.7 All Adult Participants must submit to annual background checks in accordance with OYSA policies.

 

3. Membership

3.1. The members of OHSC are the persons who are permitted to vote in elections for club officers and other members of the Board of Directors.

3.2. Adult Members - Are the registered Adult Participants of OHSC.

3.3. Parent Members - Are the parents or legal guardians of the Youth Participants.

3.4. At the Annual General Membership Meeting and any Special General Membership Meetings, all Adult Members and Parent Members shall be eligible to vote on matters that are brought before the meeting, subject to the following limitations:

3.4.1.The President shall chair the meeting and may not vote on any issue before the meeting other than election of officers and directors, except in the event of a tied vote

3.4.2.Parent Members are limited to not more than 2 voting persons per family.

3.4.3.Each voting person is limited to one vote; regardless of the number of offices that person may hold.

 

Part III - Organization and Board

1. Board of Directors

1.1. The Board of Directors (Board) shall be the representative governing authority of OHSC. The Board will conduct the business of OHSC and will be composed of the elected officers, and other elected directors. The number of directors may be modified from time to time, but the number shall never be fewer than 5.

1.1.1.The board is required by OYSA policy 201-1.Section 1.B.1 to have at least 5 members, no more than 1/3 of whom may be club coaches. Board members should be 5 different individuals. No individual may hold more than one position as an elected officer. The officers typically include the President, Vice President, Secretary, Treasurer, and Director of Coaching. Dual signatures are recommended on all club checks. Check signing authority shall not include two members of the same family signing on the same check, although two members of the same family may have signing authority.Financial details shall be included in a financial policy that is adopted by the Board.

1.2. The Board shall be comprised of the officers specified in Bylaw 2 and directors at large. All elected officers and elected directors are eligible to vote on any matter before the Board.

1.2.1.Directors representing specific constituencies, such as a representative of coaches and/or a representative of parents, may be appropriate to ensure balanced representation of all points of view of OHSC's constituents. In most cases directors elected by all members to represent OHSC will be sufficient.

1.3. A quorum for conducting business at any Board meeting shall consist of 60% of the voting members of the Board, but in no case shall a quorum be fewer than 3 board members. The affirmative vote of a majority of all eligible voting members of the Board shall be required to adopt or amend Club policies.

1.4. Appointed coordinators and other ex officio members of the Board may attend meetings, participate in discussions, and provide advice to the Board, but shall not have voting privileges at Board meetings.

1.5. Directors of the corporation shall not receive compensation for their Board services but may be reimbursed for actual out of pocket expenses they incur related to Board service.

2. Club Officers and Duties

2.1. Officers

OHSC shall have the following elected officers:

2.1.1.President (Required by ORS 65.371)

2.1.2.Vice-President

2.1.3.Secretary (Required by ORS 65.371)

2.1.4.Treasurer

2.1.5. Director of Coaching

 

2.2. President

2.2.1.The President shall supervise all activities of OHSC and Board. The President shall be the presiding Officer at all Club meetings. The President shall appoint committees as needed or when charged to do so by a majority of the elected officers and shall be an ex officio member of all committees. The President shall be the official representative of OHSC in all interactions with the public, except when another person has been given that authority by the President with the approval of the Board. The President shall act as the Risk Management Coordinator for OHSC.

2.3. Vice President

2.3.1.The Vice President shall assume the duties of the President in the President's absence and otherwise assist the President as required. The Vice President shall serve as Club Parliamentarian and be a voting member of the Board, and shall represent and be the voting member of OHSC at THJSL board meetings.

2.4. Secretary

2.4.1.The Secretary shall keep and publish an accurate record of all meetings, maintain the files of OHSC and be responsible for the preparation of the annual report, and be a voting member of the Board. The Secretary shall receive financial statements and present them for board review at each regular meeting of the Board or as otherwise directed.

2.5. Treasurer

2.5.1.The Treasurer shall be in charge of the financial affairs and activities of OHSC, shall keep an accurate, informative, timely and verifiable record of all moneys received and disbursed by OHSC, all assets owned or controlled by OHSC and all debts owed by OHSC. The Treasurer shall maintain checking account(s) with signature authority vested in no fewer than three (3) Club officers with dual signatures required for any expenditure in excess of $500. Treasurer shall disburse funds for authorized purposes in accordance with authorized procedures, prepare and submit annual financial information to the general membership at the AGM. The Treasurer shall prepare, or cause to be prepared, all documents required to allow OHSC to maintain its tax-exempt status under the Internal Revenue Code and the laws of the State of Oregon. The treasurer shall be a voting member of the board.

2.6 Co -Treasurer (when needed)

2.6.1 The Co -Treasurer shall shall assume the duties of the Treasurer in the Treasurer's absence and otherwise assist the Treasurer as required. The Co-Treasurer shall not have signature authority for checking accounts. The Co-treasurer will not be a voting member of the board and will not be counted towards a quorum unless the treasurer is not in attendance. The Co-Treasurer will then be counted as the voting member and towards a quorum in proxy for the Treasurer..

2.7. Director of Coaching

The Board may elect a Director of Coaching to manage OHSC's coaches. If elected, the Director of Coaching shall attend regular meetings of the Board and shall advise the Board on all issues relating to player and coach development. The Director of Coaching will be a voting member of the board.The Director of Coaching shall be responsible for establishing a program of player and coach development and will be responsible for the following functions:

2.8.1.Develop and carry out a Coach Development Program including scheduling and/or providing coaching clinics, conducting meetings for the coaches, setting policy and providing training related to acceptable behavior and other activities as appropriate to facilitate the training of the coaches and the players.

2.8.2.Communicate to coaches information on programs, Club policies and general information relating to Club activities and team organization.

2.8.3.Coordinate the recruitment and selection of coaches, subject to approval by the Board.

2.8.4.Coordinate with the Registrar the assignment of coaches to teams.

2.8.5.Report to the Board on all matters relating to coaching, including disciplinary issues.

3. Executive Committee

3.1. The Executive Committee shall consist of the elected members of OHSC including President, Vice President, Secretary, Treasurer, & Directing of Coaching. The Executive Committee may conduct business on behalf of the Board between meetings of the full Board. Such actions shall be subject to ratification by the full Board at the next regular business meeting.

3.2. The Executive Committee shall:

3.2.1.Consider such matters of management or operational interest to OHSC or Board as they are brought before it.

3.2.2.Appoint the members of any required hearing committee(s) for protests or complaints regarding conduct of coaches, spectators, parents, and/or players.

3.2.3.Report all of the Committee's actions to the full Board for ratification at the Board's next regular meeting.

3.2.4.A quorum of the Executive Committee shall consist of no less than 60% of members.

4. Ex-officio Members of the Board

4.1.1 Registrar. The registrar will be considered an ex-officio member of the OHSC board.

4.1.2 The Registrar shall be responsible for registering all accepted applicants within OHSC, and registering those individuals with Oregon Youth Soccer. The Registrar shall certify birth dates as necessary and accept required forms and fees from Club participants. All fees shall be given to the Treasurer for deposit. The Board may appoint assistant registrars to help in performing the Registrar's duties.

4.2. Appointed Coordinators

The Board may appoint coordinators to manage programs that OHSC provides. Appointed Coordinators shall serve for the seasonal year in which they are appointed, unless another term is set by the Board upon appointment. Appointed coordinators serve at the pleasure of the Board and may be removed by a majority vote of the Board at any Board meeting. Appointed Coordinators shall attend regular Board meetings, shall advise the Board on all matters pertaining to the programs under their jurisdiction, and may participate in Board discussions. Appointed Coordinators shall not, however, be entitled to vote on issues before the Board and shall not be considered in determining whether a quorum is present for conducting business at a Board meeting.

The Board is authorized (but not required) to appoint coordinators to manage the programs described in the following sections.

4.2. Field Coordinator

4.2.1.The Field Coordinator shall be responsible for arranging with facility owners for access to and use of fields for practices, clinics and games, including applying for and obtaining field permits from park departments and/or school districts for all fields that will be used by OHSC's teams. The Field Coordinator will also be responsible for providing an inventory of available game times and locations to the game schedulers for all leagues and tournaments in which OHSC's teams will be hosting any home games. The Field Coordinator, unless managed by the league, will arrange for fields to be lined and set up for matches with goals, nets, and flags in place, and will inspect goals and field equipment for condition and safety. The field coordinator will also be subject to providing any necessary information to THJSL throughout the season including but not limited to immediate field closures, field issues, and practice cancellations due to weather or other conditions. 

4.3. Referee Coordinator

4.3.1.The Referee Coordinator shall establish acceptable qualifications for game officials hired by OHSC. The Referee Coordinator shall arrange training to develop referees for OHSC. The Referee Coordinator shall be responsible for scheduling referees for Club games and maintaining records for payroll as needed. The Referee Coordinator shall report to the Board on all matters and activities concerning referees.

4.4. Equipment Coordinator

4.4.1.The Equipment Coordinator shall be responsible for the purchase, distribution, and management of equipment for OHSC. The Equipment Coordinator shall conduct inventories, and maintain appropriate records regarding distribution and storage of all equipment belonging to OHSC.

4.5. Uniform Coordinator

4.5.1.The Uniform Coordinator shall be responsible for the purchase, distribution, and management of uniforms for OHSC. The Uniform Coordinator shall conduct inventories, and maintain appropriate records regarding distribution and storage of all uniforms belonging to OHSC.

4.6. Micro Soccer Coordinator

4.6.1.The Micro Soccer Coordinator shall be responsible for facilitating Micro Soccer communication as well as arranging game schedules. The Micro Soccer Coordinator will serve as the primary contact for all Micro Soccer Coaches, and may consult with the Director of Coaching on matters related to player or coach development. The Micro Soccer Coordinator will also be responsible for providing input and feedback to the Board on all matters related to the Micro Soccer program.

4.7. Special Projects Coordinators

4.7.1.The Special Projects Coordinators shall be responsible for assisting in a variety of roles facilitating projects to assist the Board. Specifically, the Special Projects Coordinators may be responsible for facilitating setup of team pictures, coordination with Camp providers, marketing, fundraising, sponsorship gathering,  and other special projects. 

5. Election of Officers and Directors

5.1. All members of the Board shall be elected at the Annual General Meeting (AGM).

5.2. The term of office shall be two years, beginning immediately after the AGM has been adjourned.

A. The President and Treasurer shall be elected in even numbered years.

B. The Vice-President,  Secretary, and Director of Coaching shall be elected in odd numbered years. 

5.3. A majority of the votes cast in a specific contest shall be required to elect a person to the Board.

5.3.1.If there are more than 2 candidates for a seat on the Board and no candidate receives a majority of the votes cast, the candidate with the fewest votes shall be eliminated and another round of ballots shall be cast.

5.3.2.Voting shall continue until a candidate receives a majority of the votes cast.

5.4 No person may serve more than 4 consecutive terms in a single office.

6. Removal of Officers or Directors

6.1. A Board member may be suspended or removed from office for failure to meet responsibilities or for otherwise acting in a manner detrimental to the interests of OHSC.

6.1.1.Appointed Coordinators may be removed from office by a majority vote of the eligible voting members of the Board at any Board meeting.

6.1.2.Ex officio members of the Board may be removed from office by a majority vote of the eligible voting members of the Board at any Board meeting unless the terms of an applicable employment agreement provides for a different method of terminating the employment relationship.

6.1.3.Elected members of the Board may only be removed from office under this section following a disciplinary hearing held in accordance with the procedures of the applicable OYSA procedural manual and Section 2 Bylaw 6.2.

6.2. If the Board receives a complaint regarding the conduct of an elected Officer or other Board member or otherwise becomes aware of allegations of misconduct regarding a Board member,

6.2.1.The President or Vice President shall appoint an impartial committee of fact-finders to review allegations within 15 days.

6.2.2.The committee shall conduct a hearing in accordance with the procedures outlined in the applicable OYSA procedural manual.

6.2.3.The committee will present a report on the findings of the hearing to the Board within 30 days following appointment.

6.2.4.If the committee's report recommends removal from office, the Board shall vote whether to call a special membership meeting to consider removal of the elected director.

6.2.5.If the Board votes to call for a special meeting of the members, the Board shall set the time and place for the meeting and shall direct the Secretary to send notice of the meeting to all eligible members of OHSC.

6.2.5.1. The notice shall be sent at least 7 days prior to the date of the scheduled meeting.

6.2.5.2. The notice shall state the date, time, and place of the meeting and shall also state that the purpose of the meeting is to consider the removal of the named officer or director from the Board.

6.2.6.The vote of a majority of the eligible voting members present at the special membership meeting shall be sufficient to remove a person from office.

6.3. If an elected office is made vacant by the removal of a person from the Board in accordance with either Section 1 or Section 2, above, the vacant office shall be filled as described in Section 2 Bylaw 7.

6.4. Any Board member who is barred from participation in OYSA or its member clubs as a result of a risk management decision of the OYSA Risk Management Coordinator shall not participate in any activity on the Board during the period of ineligibility. If the banned individual does not resign, the Board shall either remove the non-elected Board member or shall call for a special meeting of the members to remove the person from office in accordance with Section 2 Bylaws 6.2.5 and 6.2.6

7. Filling Vacant Offices

7.1. If a Board position becomes vacant more than 60 days prior to the next scheduled election for that position, the Board shall by majority vote appoint someone to fill that position until the next Annual General Membership Meeting held as provided in Section 4 Bylaw 2.

7.2. When a Board position has become vacant between scheduled elections for that position, the members at the next Annual General Meeting after the vacancy occurs shall elect a person to the position to serve until the next election scheduled for that position in accordance with Section 3 Bylaw 6.

8. Committees

8.1. The Board may create committees for the purposes established by the Board. The duration of such ad hoc committees shall be established by the Board. The Board may adopt policies that specify details of committee formation, staffing, and reporting to the Board.

8.2. The President shall be an ex-officio member of all committees established by the Board, although the Board may appoint another person to chair the committee.

 

Part IV - Meetings

1. Board of Directors Meetings

1.1. Regular Board Meetings shall be held monthly at the time and place designated by the Board. The Board shall publicize to the all club members the time and location of regular Board meetings. OHSC shall conduct a minimum of 9 Board of Directors Meetings each fiscal year.

1.2. Executive Committee or Special Board Meetings shall be held at a time and place specified by the President, or by a majority vote of the Board or Executive Committee. Special meetings may be called upon with a minimum of 2 days' notice to board members.

1.3. The President shall set the order of business for all Board Meetings.

1.4. A quorum for the board meeting shall be 60% of the voting members of the board.

1.5. Any action required by law to be taken at a meeting of the board, or any action which may be taken at a board meeting, may be taken without a meeting if a unanimous consent in writing, setting forth the action to be taken or so taken, is signed by all of the Directors.

2. General Membership Meeting

2.1. The Annual General Membership Meeting (AGM) shall normally be held in November of the calendar year. At this meeting election of officers will occur. Voting shall be by the eligible voters as specified in Section 2 Bylaw 3.

2.2. Special Membership Meetings may be scheduled or called by a majority vote of the Board.

2.3. The Board must provide not less than 7 days notice to eligible voting members prior to any membership meeting.

2.4. The Board shall set the order of business for General Membership Meetings. Bylaw revisions shall be submitted to the eligible voting members as provided in Section 8 Bylaw 1.

2.5. A quorum for action at a membership meeting shall consist of the eligible voting members present at the meeting. A majority vote of those eligible members present at any membership meeting shall be required for approval of any issue brought to a vote at such meeting

 

Part V - Administration

1. Policies

1.1. The Board may adopt policies to govern the operations of OHSC. A majority of vote of those Board members present at any Board meeting at which there is a quorum is sufficient to adopt, repeal, or amend a policy.

1.2. Once adopted, a policy will govern the operations of OHSC until amended or repealed.

1.3. The Board shall make appropriate provisions to inform its members of Club policies.

1.4. The Board shall maintain a Policies in Effect document that contains a full list of Club policies. The document will be published to the OHSC website.

2. Financial Policies

2.1. The Board shall adopt financial control policies that provide details for the handling of OHSC's financial affairs. Such policies shall be reviewed annually and modified as required.

2.2. The Board shall establish a budget for each year prior to the beginning of the new fiscal year.

2.3. The Board shall cause an annual review of financial statements to be held either by the Treasurer publicly with the board, or by an independent source.

2.4. The Board shall cause tax reports to be prepared and submitted to the IRS in accordance with IRS rules for non-profit and tax exempt organizations.

2.5. The Treasurer shall provide financial statements acceptable to the board at each regular meeting of the Board or as otherwise directed. The secretary shall receive bank statements via mail in order to have multiple receipts of these records.

3. Referees

3.1. Referees selected by OHSC shall serve as independent contractors.

3.2. Any individual referee receiving more than $600 in a calendar year shall be issued a 1099 tax form which shall be filed with the IRS.

 

Part VI - Grievance, Protest, and Appeals

1. Complaints

1.1. OHSC and its Board of Directors shall follow procedures for handling complaints in accordance with the principles of due process.

1.2. Submission of a complaint shall be in writing and shall indicate the specific charges or alleged violation, and resolution desired.

1.3. All club procedures shall comply with OYSA policies and procedural manuals.

1.4.  The Board shall adopt policies that specify any additional procedures not provided in applicable OYSA manuals, including any fees that will apply to initiating claims with the Club.

2.Hearing Procedures

2.1. Hearings will be conducted in accordance with the rules of the applicable OYSA procedural manual.

2.2. The Board will adopt policies as needed to supplement applicable OYSA manuals.

2.3. Grievances will be heard by the Board as scheduled by the President. Procedures for conducting the hearing will be set by the Board based upon the nature of the issues presented in the Grievance.

2.4. No member or participant of OHSC, be it an official, league, member club, team, player, coach, administrator, or referee may invoke the aid of the courts in the United States or of a state without first exhausting all available remedies within OHSC and organizations of which OHSC is a member.

2.5. For violation of this bylaw, the offending party shall be subject to suspension and fines, and shall be liable to OHSC for all expenses incurred by OHSC and its officers and members of the Board of Directors in defending each court action, including the following:

(A) Court costs

(B) Attorney's Fees

(C) Reasonable compensation for time spent by OHSC officials and employees in responding to and defending against allegations in the action, including responses to discovery and court appearances

(D) Travel expenses

(E) Expenses for holding special OHSC meetings necessitated by court action

 

3. Hearing Procedures - Sponsored Competition

3.1. The Board shall approve Rules of Competition for any tournaments or leagues sponsored by OHSC.

3.2. Copies of the Rules will be distributed to participating teams when they register for the event.

3.3. Any protests or complaints arising from the sponsored event will be heard by the event director (or designee) in accordance with the Rules. The Rules will provide for a final decision on any complaint or protest before the next scheduled match of the affected parties.

3.4. The decision of the event director shall be final and verified in writing and retained in OHSC records.

3.5. Complaints of referee abuse or assault will be promptly forwarded to OYSA.

3.6. The event director shall submit a complaint to OHSC regarding the conduct of any Club member participating in the event if the event director believes that the conduct that is the basis of the complaint merits disciplinary action greater than a ban from participation in the current event session. Referrals from the event director will be handled as a misconduct complaint in the manner specified in the applicable OYSA manual.

4. Appeals Process

4.1. Appeals of the results from any hearing conducted by OHSC must be submitted to OYSA as required by the applicable OYSA procedural manual. There shall be no appeals of Club hearing decisions heard by OHSC.

4.2. The decisions or sanctions imposed shall remain in effect until the time limit of the sanction has expired, or the decision is overturned by an appeal.

 

Part VII - Risk Management

1. Risk Management Policy

1.1. OHSC will comply with the provisions of the OYSA Risk Management Policy and the OYSA Risk Management Manual.

1.2. The President shall be OHSC's Risk Management Coordinator.

1.3. The President shall enter into a Conditional Approval Agreement with the OYSA Risk Management Coordinator only upon approval of the OHSC Board in cases where approval by the Board is warranted.

1.4. The President will consult with the OYSA Risk Management Coordinator regarding any concerns about the criminal history of any person who is, or has applied to become, a registered Adult Participant in OHSC.

1.5. The President shall promptly notify the OYSA Risk Management Coordinator upon learning that any Adult Participant in OHSC has been formally charged with, or has been convicted of, a crime.

1.6. The Board may adopt a risk management policy that provides guidance to OHSC regarding the suitability of accepting a person to be a club Coordinator or Board Member. Any such policy shall not allow acceptance of a person who is disqualified by OYSA, but it may provide for the disqualification of a person who has been approved by OYSA.

1.7. The Club will recognize, and enforce, the disciplinary actions of USSF and other organizational members of the Federation that have been included in a Disciplinary Action Report.

 

Part VIII - Amendments

1. Bylaw Changes and Amendments

1.1. Changes or amendments to these bylaws may be adopted at any General Membership Meeting upon two-thirds (2/3) majority vote of the accredited voting members present. Each eligible person may only cast one vote, regardless of the number of offices held.

1.2. A proposed change or amendment must be submitted in writing to the President or Secretary of OHSC not later than thirty (30) days before the General Membership Meeting. Such changes shall be transmitted to Board Members and eligible voting members of OHSC not later than fifteen (15) days prior to said meeting.

2. Provisional Bylaw Changes

2.1. The Board, by a two-thirds (2/3) majority vote, may create temporary bylaw changes for governing specific cases or occasions not provided for in the Bylaws, but which may be necessary for OHSC to meet required objectives. Provisional changes so adopted will be submitted to the membership in accordance with Section 8 Bylaw 1 as a proposed Bylaw amendment at the next General Membership Meeting.

3. Severability and Precedence

3.1. Any section of these bylaws considered to be in violation of applicable laws shall not affect the remaining sections that are in compliance with those laws.

3.2. The bylaws and policies of the organizations of which OHSC is a member shall take precedence over these bylaws. The Board shall submit an amendment to these Club bylaws at OHSC's next General Membership Meeting to eliminate the cause of any conflict.